Board of Directors

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The EAGC Board of Directors is a voluntary institution and does not receive honorariums, stipends or sitting fees. Costs associated with the conduct of pre-approved business on behalf of the Council are eligible for reimbursement following a review process and set procedures approved by the Board. The EAGC Board of Directors (BOARD) is selected through an approved process that recognizes the need for sub-sector and geographic representation.

Each sub-sector category, (1) Production, (2) Trade, and (3) Processing, is each assigned two permanent seats on the Board of Directors. All members of each sub-sector shall meet during the Annual General Meeting and, following due process; members elect two Sector Board Directors from each sub-sector, making a total of six Directors.

All participating countries within the designated area of operation with a membership of at least five Active and/or Affiliated members are entitled to one permanent seat on the Board. These Country Directors are elected following due process at country-based meetings of all members from all sub-sectors that take place at the Annual General Meeting. A Sector Director cannot also serve as the County Director and visa versa.

To be eligible, the candidate must be the officially appointed representative from the institutional member which is determined to be a member in good standing. In such a case that a Director's company/organization ceases to be a member during the term in office, that Director must relinquish his/her seat. The seat is then filled by an eligible member of the sub-sector group or by the country members for the remainder of the term by either an e-nomination/election system or a meeting called specifically for that purpose. This replacement system also applies to any seat that is otherwise vacated before the expiration of the term.

The term of office for the Board is two years with the commencement of the term dependent on the dates of the Annual General Meetings. There is a two-term limit (served consecutively) for sitting members of the Board who are eligible to run again after standing down for one term (two-year period).

In the event any Director is unable to attend a Board meeting, the Director shall inform the Secretariat in writing. In the event that a Director misses a minimum of two consecutive Board meetings, the Board must inform members from that sub-sector or country group and request that an alternate candidate be nominated and elected.

The Board has authority to appoint two additional directors to the Board from within or without the Council membership (not to exceed 1/3 of the total number of elected Board members). The term of the appointed directors expires when the appointing Board steps down.

The Board has authority to form committees which must have specific scopes of work, deliverables, and time frames. The term of a sub-committee must be renewed (or closed) by newly elected Boards.

Board Officers are elected by Board members at the first meeting of each new sitting Board; these being Chair, Vice Chair, and Treasurer. The term of office for the Board Officers (Chairperson, Vice-chair and Treasurer) is two-years. The Executive Director of EAGC serves as Board Secretary.

Board Officers constitute the Executive Committee, technically a sub-committee of the Board that functions according to a process and with limited authority approved by the Board.

The quorum of the Board of Directors is formed by a majority of the Directors. A meeting cannot be held without a physical quorum. All Board decisions require both a quorum to be present and a majority of the vote including electronic and proxy votes.

Duties and responsibility of the Board include but not be limited to;

• Meet quarterly or as need dictates
• Oversee the finances of the EAGC and authorize expenditure through a budget process
• Appoint or authorize the appointment of staff
• Lobby on behalf of the EAGC agenda
• Appoint inspection companies to inspect certain premises to receive EAGC certification
• Appoint an Arbitration subcommittee
• Appoint other subcommittees as needed
• Report to the members on current issues affecting the grain industry
• Call for Annual General Meetings at appropriate times
• Approve membership applications